Club Meeting Minutes

 

Derry Pathfinders  (UNAPPROVED)

Date 1-10-17

Attendance – 9

 1.    Presidents Welcome –  Welcome Bryan Romano.

 2.   Correspondence – No. Maine Trail Map.

 3.   Accept Minutes –  Ron motions to accept Minutes from 11- 12-16 and 12-13-16.

                                  Mary seconds – Passed.

 4.  Secretary Report –  Membership report –  Now at 120.

 5.  BOD Report – Treasurers report tabled.                  

6.  Activities –   Frost Fest is Feb 12th.                    

7.  Trail Report –  Groomer battery was replaced, Ron replaced the Wiring damage caused by mice.

                                    Plow Truck is ready to go.

                                    Boulder placed across trail at Roulston Road has been removed.

8.  Other business - County meeting report by Tom, Online membership discussed.

                                     $500.00 Donation to the Derry Timberwolves,  Motion by Neil, Tom seconds. Passed.

                                      County Basket – Ron motions $50.00 donation. Tom seconds. Passed.

                                      Ron motions $200.00 donation to the Easter Seals. Tom seconds. Passed.

                                      Hoping to have Club Ride, from Derry or out of Wellington State Park.

 9. Adjourn – Motion to adjourn

  Respectfully submitted,

  Neil Croteau

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Derry Pathfinders

Date 12-13-2016

Attendance -  13

1.      Presidents Welcome –

2.      Correspondence – Received check for Ron’s participation in Grass Drags.

3.       Accept Minutes – Tabled. Secretary absent.

4.      Secretary Report – Clarke to write article for sno-traveler. Due Jan. 4th

                               Clarke motions to give $100 to Santa Fund. All vote-passes.

                               Tom motions to give $100 to food pantry. All vote-passes.

5.      BOD Report – Treasurers report tabled                                    

6.      New Business –

 7.      Trail Report – Phil gives approx. amount for Grant $. $2700/grooming and $1300/plowing.

                              Mice in groomer again. Re-wired and new battery. Rail trail planning –check

                              archives for Union Leader. Phil and Sue took GPS course at Trailmaster

                              meeting.                                                

8.      Other business –Dick reports lettering for trailer will be both sides for $500.00.

9.       Adjourn – Motion to adjourn for Christmas party.

Respectfully submitted,

Carol Higgins

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Derry Pathfinders

Date 11-12-2016

Attendance -  17

1.      Presidents Welcome –

2.      Correspondence – Trailmaster meeting. Phil asks for volunteers to go. Phil & Sue to attend.                     

                                          Dick motions for club to pay for attendees. Clarke seconds.

                                          All vote –  passes. 

                                     Phil asks for members to collect Grass Drags History for NHSA.

3.       Accept Minutes –Clarke motions to accept minutes from 10-11- 2016.

                              Carol seconds – Passed.

4.      Secretary Report – Tom volunteers to write article for sno-traveler.

5.      BOD Report – Treasurers report passed.                                       

6.      New Business –

7.      Trail Report – Trail work day is Nov. 20th Depot at 8 am. Tom, Carol, and Ron.

                             Groomer needs battery. Phil to follow up.

                             Dick suggests we letter the trailer in place of signage at parking lot.

                                     Clarke motions not to exceed $500 to get trailer lettered. Carol seconds.

                                     All vote – passes. Dick to follow up.                               

8.      Other business –Safety course- Mary volunteers to be head instructor. Tom motions that club              

                                pay for instructors lunch. Clarke seconds. All vote- passes. Members bring

                               articles for raffle basket. Phil to call Derry Fire for EMT. Phil to call Fish &

                              Game for CO. Clarke to bring his sled. Dick to bring apples for snack. We

                              need hot chocolate and munchkins.

9.       Adjourn – Motion to adjourn  

Respectfully submitted,

Susan Bruno

Secretary

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Derry Pathfinders

Date 10-11-16

Attendance – 12

 1.      Presidents Welcome –  

 2.      Correspondence – NHSA Events /dates.  – Ride-In, Trailmasters meeting , Annual meeting

                                     Super Raffle - all want to participate !!

                                     Trail Project Award - rebuild Weber bridge?

                                      email came asking for help selling gear. Clarke to follow up.

 3.       Accept Minutes – Carol motions to accept Minutes from 9-13-16.

                                    Clarke seconds – Passed.

 4.      Secretary Report – Will order new club cards this week

                                           D & O Insurance is paid.

                                           Will get invoice from Derry Rec.

5.      BOD Report – Treasurers report passed.                  

6.      New Business – Neil is new Facebook Administrator.  Big "Thank You" !!

                                     Neil has switched from Norton to AVG

7.      Trail Report –Trail Work Day is October 15th, Meet at the Depot at 8AM.

                        Big "Thank You" !! to Colin for mowing at Buster's Parking lot.   

                        Colin also waiting for prices on signage for parking lot.

 8.      Other business – Safety Course- Diane suggests a raffle basket for a fundraiser.

                                     Big "Thank You" !! to Ron for working at the Grass Dargs, fundraising for our club.

                                     County Meeting - Oct 24th 7:30 - encourage members to attend. Bring Snacks.

                                     Clarke motions to cancel the Flea Market this year. Neil seconds. All Vote - passes' 

 9. Adjourn – Motion to adjourn

 

Respectfully submitted,

 Susan Bruno

Secretary

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Derry Pathfinders

Date 9-13-2016

Attendance -10  

1.      Presidents Welcome – Introduce Richard Longo as new member tonight.

2.      Correspondence – E-mail from Sara Swift read by Phil. She resigns from Board and from club.

                                          Thank you to Neil for volunteering to take over our Facebook page.

                                    NHSA’s Presidents meeting – Phil asked if anyone would like to go with

                                           him and asked for a vote for club to pay $20 for him to bring a guest.

                                           Neil motions and Dick seconds to pay $20 for guest to meeting. 

3.       Accept Minutes –Tom motions to accept minutes from 4-12-16.

                                       Neil seconds – Passed.

4.      Secretary Report – NHSA club dues paid. Insurance is paid.

                               Received Cert. of Good Standing from Sec. of State.

                               Membership – After some discussion, club decides to do same as last

                                      year. We will continue with $25 membership fee as usual.

                                      We will add selling online membership through the NHSA portal.

                                      The cost for this convenience is $37.                                                         

5.      BOD Report – Treasurers report passed.

                         Sue nominates Ron to finish Sara’s term.

                          Ron Preble accepts – all vote yes – passes.

                          Tom volunteers to chair Board of Directors.                             

6.      Activities –

7.      Trail Report – Colin brought “Oil of Peppermint” to keep critters out of groomer.

                              Trail assessment day is October 15, Depot at 8 am.

                              Dick to call Buster about mowing parking lot. Colin to mow.

                              Colin talked about getting prices for signage at parking lot.

                                    It will say- Snowmobile Trails Parking maintained by DP & website.

                              A plow truck has come up to replace vehicle we have. Phil to assess it.

8.      Other business – Fundraisers - Discussion about Flea Market and alternatives.

                                                  Grass Drag training is this Saturday at Petersons.

9.       Adjourn – Motion to adjourn

  
Respectfully submitted,

 Susan Bruno

Secretary

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Derry Pathfinders

Date 4-12-2016

Attendance -7  

 1.       Presidents Welcome –

 2.       Correspondence – Derryfest – No interest

 3.        Accept Minutes –Carol reads minutes, Tom motions to accept minutes from 3-8-16.

                                     Carol seconds – Passed.

 4.       Secretary Report –  Membership report – 200

 5.       BOD Report – Treasurers report passed.                  

 6.       Activities – Eggies  on April 24th 8am

7.       Trail Report –   Trailer registered. Groomer to be stored.

                                            BOT – Notice – No summer grants

                                        Windham Trails - Phil went to meeting. Windham tried to stop motorized                                                                                                                               vehicles on town properties. No effect on our current trails.                                                 

 8.       Other business – Elections – Tom motioned secretary to cast election votes.

                                           Secretary nominates same slate of officers.

                                         All vote- passes.

                                    County meeting report by Tom. Gail is leaving. Have a full slate of officers

                                     for annual meeting. We can have a link to oujr website from NHSA

                                     website. Registrations are down. 

 9.        Adjourn – Motion to adjourn  

Respectfully submitted,

Susan Bruno

Secretary

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Derry Pathfinders

Date 3-08-16

Attendance – 8

 1.      Presidents Welcome –  

 2.      Correspondence – NHSA Annual Meeting is in Concord this year.

                                              Phil invited members. Will sign up next meeting

 3.       Accept Minutes – Neil reads minutes, Tom motions to accept Minutes from 2-09-16.

                                      Carol seconds – Passed.

 4.      Secretary Report –  Membership report –    148

                                               Online Membership sales will begin on 3-11-16

5.      BOD Report – Treasurers report tabled.                  

6.      Activities – Fundraising next year. Would we like to work the Grass Drags

7.      Trail Report – Closed the gates

                                   Trailer Registration is done.

                                  Insurance is offering a refund for an unusual year.

8.      Other business - Next meeting – April 12,2016 - Elections.

9.      Adjourn – Motion to adjourn

  Respectfully submitted,

  Susan Bruno

  Secretary


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Derry Pathfinders

Date 2-09-16

Attendance – 12

 1.      Presidents Welcome –  

 2.      Correspondence – Youth Group discussion

                                      NHSA Annual Meeting

 3.       Accept Minutes – Clarke reads minutes, Tom motions to accept Minutes from 1-12-16.

                                  Carol seconds – Passed.

 4.      Secretary Report –  Membership report –    125

 5.      BOD Report – Treasurers report passed.                  

 6.      Activities – Frost Fest is cancelled

                            Ride-in report given                    

 7.      Trail Report – Closed the gates

 8.      Other business - Next meeting – March 8,2016 - Nominations.

 9. Adjourn – Motion to adjourn

  Respectfully submitted,

  Susan Bruno

  Secretary

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Derry Pathfinders

Date 1-12-16

Attendance – 9

 1.      Presidents Welcome –  Welcome April & Paul Toomey.

 2.      Correspondence – Online membership letter stating delay

 3.       Accept Minutes – Clarke reads minutes, Clarke motions to accept Minutes from 12-08-15.

                                    Tom seconds – Passed.

 4.      Secretary Report –  Membership report –  

                                         Filed Non-Profit report

5.      BOD Report – Treasurers report passed.                  

6.      Activities – Diane Howes race is Feb 13th.

                                    Frost Fest is Feb 14th.                    

7.      Trail Report – Signage is done. Groomer is ready.

8.      Other business - County meeting report by Tom

                                          County Basket – Clarke motions $150.00 donation. Sara seconds. Passes

                                          Clarke motions $150.00 donation to the Easter Seals. Sara seconds. Passes

                                          Next meeting – Possibly at Fremont. Will be posted.

 9. Adjourn – Motion to adjourn

  Respectfully submitted,

  Susan Bruno

  Secretary

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Derry Pathfinders

Date 12-08-15

Attendance – 11

 1.      Presidents Welcome –  Rudy & Julie Join us.

 2.      Correspondence -

 3.       Accept Minutes – Phil reads minutes, Tom motions to accept Minutes from 11-14-15.

                                             Mary seconds – Passed.

 4.      Secretary Report –  Membership report –  36

                                            Donations – Santa Fund and Food Pantry, Dick motions to give same

                                                               amount as last year. Ron seconds. - Passed

5.      BOD Report – Treasurers report passed.                  

6.      Activities – Safety Course report given.

                                Diane Howes race is Feb 13th.

                                Frost Fest is Feb 14th.                                                 

7.      Trail Report – Thank you Ron for maintenance day at Fremont.

                            Thank you Colin for brush hog trail work..   

                             Tires for Groomer.

                             Got fuel tank From Rich Provencal

                              Signage work planned for Sat, 8:00am  Windham Depot

 8.      Other business – Merchandise – Phil to get pricing from Jamn, Colin has a friend in Florida

                                          For merchandise.

                                          Discussion about Feb Club meeting in Fremont. Possibly a Sat. so we can

                                          have a club ride that day. Phil to check and book Fremont Station

 9. Adjourn – Motion to adjourn

  Respectfully submitted,

  Susan Bruno

  Secretary

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Derry Pathfinders

Date 11-14-15

Attendance – 11

 1.      Presidents Welcome –  

 2.      Correspondence – NHSA – Trail masters Meeting – Nov. 21st - Phil & Colin went.

 3.       Accept Minutes – Tom motions to accept Minutes from 10-13-15.

                                             Neil seconds – Passed.

 4.      Secretary Report –  Membership report –

                                                    Merchandise person – Clarke volunteers

5.      BOD Report – Treasurers report passed.                  

6.      Activities – Flea Market – discussion.

                         Safety Course – Sue to call Derry Rec with dates. We already have students

                                                    interested.  Will get date to put on Fish & Game website. 

                                          Colin would like to talk about importance of runners on skis.                                                 

7.      Trail Report – Still working on groomer at Colins.

                                    Trail Maintenance day went well.   

                                     Next date Dec 12th, Sinage, Parking Lot clean up.

 8.      Other business – Nect meeting Dec 8th 2015,

                                                Christmas Party! Bring a dessert, yankee Swap gift and items for Food pantry.

 9. Adjourn – Motion to adjourn

 

Respectfully submitted,

 Susan Bruno

Secretary

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