Club Meeting Minutes

 

Derry Pathfinders  (UNAPPROVED)

Derry Pathfinders

Date 3-12-19

1.      Presidents Welcome –

2.      Correspondence – none

3.       Accept Minutes –Motion to accept Feb. 19th meeting minutes.

                                    All vote passes.

4.      Secretary Report – Membership # 102

                                        No BOD meeting - no TR                    

5.      New Business – Eggies Breakfast – April 28th – 8am

                               Phil to call and reserve

6.      Old Business – First aid kit discussion.  Sue will have for last meeting.                            

                            Merchandise – order for last meeting

7.      Elections – Phil appoints nominating committee – Tom, Clarke, and Ben.

                      Phil announces that he has moved to Tilton.

                       The club will need a secretary and Trail Administrator next year.

8.      Trail Report –                        

9.      Other business – Club ride.

10.  Adjourn –Clarke motions and Ben seconds. All vote- passes.

Respectfully,

Phil Bruno

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Derry Pathfinders

Date 2-19-19

1.      Presidents Welcome –

2.      Correspondence – Frost Fest cancelled.

3.       Accept Minutes – Motions to accept January 8th meeting minutes.

                                         All vote passes.

4.      Secretary Report – Membership # 92

                             No BOD Meeting – no TR

5.      New Business – Conversations about Merchandise. Squad Locker is very expensive

                                Andrew brought vendor info.

6.      Old Business – First aid kit discussion.

7.      Activities – Ride- in report given by Tom.

8.      Trail Report –  Ron & Andrew went out with groomer

                                   Lights on back of Groomer & Drag.                       

9.      Other business –

10.  Adjourn – Clarke motions and Ben seconds. All vote- passes.

Respectfully submitted,
 
Sue Bruno

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Derry Pathfinders

Date 1-8-19

1.      Presidents Welcome –  

2.      Correspondence – Deposit $150.00 - payment receipt for safety course

3.       Accept Minutes – Tom motions to accept December 11th meeting minutes.

                                     Mary seconds. All vote passes.

4.      Secretary Report – Membership # 67

                                      Clarke motions $50.00 for County Basket

                                                 $150 for Easter Seals

                                                 $500 for Timberwolves

                                       Diane seconds.  All vote – passes.

5.      New Business – We will check out Squad Locker online for club merchandise.

6.      Old Business – First aid kit discussion. Mike brought some information about contents of kits

                                   and where to purchase them. Phil to ask Derry Fire for suggestions & first aid class.    

                                   Tom motions the club spends up to $500.00 for 2 first aid kits.

                                    Clarke seconds.   All vote – passes.       

7.      Activities – Frostfest – Sign-up sheet

                      Ride- in -                                             

8.      Trail Report – Phil & Ron reinstalled track on groomer.

                           Groomer has to be hooked up to drag.                       

9.      Other business –

10.  Adjourn – Tom motions and Ben seconds. All vote- passes.

Respectfully submitted,
 
Sue Bruno

______________________________________________________________________________________________________

Derry Pathfinders

Date 12-11-18

     1.      Presidents Welcome –

     2.      Correspondence – none

     3.       Accept Minutes – Tom motions to accept November 13th  meeting minutes.

                                              Mary seconds. All vote passes.                            

      4.      Secretary Report – Membership # 49

                                  Tom motions $100.00 donation to the Santa Fund. Mary seconds.

                                      All vote passes.

                                 Raffle tickets deadline is Jan. 18th.

     5.     New Business –

     6.      Old Business – Safety Course Report given  #36 Students

                                                 Stay positive, NO negative stories

                                        Went over questions that were 5x.

                                           Trail Masters Report - Phil & Dick did Fundraising & First Aid/Survival.

                                                    Need new First Aid Kit for Groomer. Mike to send link to purchase.

                                                   Andrew, Ben & John did signage & GIA

                                  County Meeting Report - Tom & Mary said they talked about the registration discount 

                                           and that there is an acvtive lawsuit against the NHSA for an illegal special meeting.

     7.      Activities – Frost Fest

                                        Ride-In.                                    

     8.      Trail Report – Colin worked on ditch off Windham Depot Rd..

                                   Groomer - Phil & Ron put track back together

                              Unknown person put lock on wood gate at Depot Phil will contact BOT.

                              John states a tree down Rock trail at entrance to Weber forest. John will send picture to Phil.

9.      Other business –   

    10.  Adjourn – Clarke motions and Tom seconds.

Respectfully submitted,
 
Sue Bruno

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Derry Pathfinders

Date 11-13-18

 1.      Presidents Welcome –

2.      Correspondence – none

3.       Accept Minutes – Tom motions to accept September 11th and October 9th meeting minutes.

                                     Ben seconds. All vote passes.                            

4.      Secretary Report – Membership # 20

                                  Put sign at Bensons to join our club online.

                                  Ben will put one at Dasilva.

                                  Carol Higgins and Margaret Putnam joined club tonight.

                                  Did mass email increase early membership?

                                  Raffle tickets deadline is Jan. 18th.

 5.      New Business –

6.      Old Business – Inventory

 7.      Activities – Safety Course – Sue handed out schedules.

                                                    All confirmed attendance.                                         

8.      Trail Report – Need trail work at Webers forest.

                          Put groomer together

                          Trailmasters meeting is on Nov.17th

                          New sign at Kendall Pond Rd. Groomer can get around it. 

9.      Other business – Next meeting is Christmas yankee swap. If you would like to play,

                                  bring a $15-20 gift to swap, a dessert to share, and canned goods

                                  for the food pantry.  

10.  Adjourn – Dick motions and Ron seconds.

Respectfully submitted,
 
Sue Bruno

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Derry Pathfinders
Date 10-09-18
 
1.      Presidents Welcome –
 
2.      Correspondence –
                                 
3.       Accept Minutes – Tom tables minutes until next meeting. All vote yes
                                                             
4.      Secretary Report – Membership # 10
                               Spoke with Benson’s, They will allow a small sign.
                                  Want to send mass email to past members about changes,
                                  Also put on website & Facebook.
                               BOD report – Did not meet. No Treasurers report.
                               Raffle Tickets sign-up sheet, put on website and facebook
 
5.      New Business – County Meeting – October 22nd. Need attendance and desserts!
                                Dick motions to give $100 donation to each director.
                                Neil seconds. All vote - passes
                            NHSA New committee Registration Program preview – lots of conversation
                              Committee wants to increase fines and registration fee.
                              We are OK with fines but nobody was for increased registration fees.
                              Dick suggests user fees for trails, walkers, bikes, mushers etc...
                                       
6.      Old business –    Grass Drags – Thank You to all who worked for our Club.
                                  NHSA to hold a volunteer dinner for all.
                             Safety Course – Sue has received packets from F&G.
                              The agreement has changed from $100 to $150.00.
                               New Blue shirts for instructors.
                               Clarke motions to spends $25.00 on space blankets.
                               Dick to bring sled.
                             No vote on raffle, We will do Door Prizes. Need Donations!
                                 Try MOM’s, Benson’s etc…
 
7.      Activities –      DerryFest- Tom gave report. Donations - $5.00
                           Derry Holiday Parade – Andrew volunteers flat bed trailer.
                             No commitments. No Parade.
 
8.      Trail Report – Phil received groomer registration.
                           Trail Day – Nov 3rd. Windham Depot 8:00AM
                           Trailmasters meeting – Tom motion for club to pay for 4 attendees.
                                Clarke seconds. All vote – Passes  Phil to follow up.
                            Phil brought paperwork to BOT for Winter Grooming
                             
9.      Other business – Door Prize won by Colin.
                              No 50/50 raffle.
                      
10.  Adjourn – Diane motions adjourn. Ben seconds.
 
   
Respectfully submitted,
 
Sue Bruno


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Derry Pathfinders 
Date 9-11-18
 
1.      Presidents Welcome –
 
2.      Correspondence – Manchester Country Club is available for events.
                                Grass Drags need volunteers.  Mention on facebook.
                                  Orientation info given and how to volunteer.
 
3.       Accept Minutes – Clarke motions to accept minutes from 4-10-18. Ben seconds.
                                   All vote - passes.
                               
4.      Secretary Report – Membership # 8
                                 BOD Report – Treasurers report was passed
                                 Clarke & Tom volunteered to write club articles for the Sno-Traveler.
                                 Send membership to Buster Brown. Clarke motions and Tom seconds.
 
5.      New Business – BBQ Shack wants to team up at the Grass Drags for a % of Sales
                                 Some discussion, Vote NO for this year.
                              Safety Course meeting by F&G. New shirts & Pizza. Phil gave Report.
                              Phil & Andrew to go to Presidents meeting. Send $25.00 Check.
                                        
6.      Old business –
 
7.      Activities –       DerryFest- volunteer sign-ups. Neil to bring Trail Patrol vest
 
8.      Trail Report –  Rick Laroche wants to sell the Alpine Groomer. Club is not interested but
                              Ben & Andrew are.
                           Plow Truck sold for $350.00, Thank You Phil.
                             
9.      Other business –Lifetime membership presentation to the Campbells.
                             Door Prize won by Andrew. He donated it to the Groomer.
                             No 50/50 raffle.
                      
10.  Adjourn – Diane motions adjourn. Ben seconds.
 
   
Respectfully submitted,
 
Sue Bruno

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Date 4-10-18

 1.      Presidents Welcome –

2.      Correspondence – DerryFest - talked about attending this year. Phil to sign up.

                                                   Allied - Insurance for non-members. Discussion. All vote - No.

3.       Accept Minutes – Clarke motions to accept minutes from 3-20-18. Neil seconds.

                                               All vote -  passes.

4.      Secretary Report – Membership # 200

                                             BOD Report – Treasurers report was Tabled.

                                             Delegate number for special/annual meeting is 4.

                                             We received the new "Certificate of good Standing".            

5.      New Business –   Volunteers for Special Meeting -  Phil, Tom, Mary, Ben.

                                                  Sue will be alternate.

                                                Volunteers for Annual Meeting -  Phil, Sue, Tom, Mary.

                                                    Clarke will be alternate.   

                                                     Carol motions the club pay for the 4 delegates lunches. Neil seconds. All vote - passes

6.      Old business –

7.      Activities – Annual Breakfast at Eggies. April 29th 8am

 8.      Trail Report – Discussion of buying a used Groomer. 

                                          Gates closed on 3/30

                                          Webber gate needs work.

                                          Ditch line with Colin, April 21st 2:00.

                                          DGroomer Day wth Phil, April 14th 2:00.

                                         Discussion on Rodent Control - Dryer sheets and bait.

                                         Need 2 Posts for signage.

 

9.      Other business – Elections  – Andrew elected for Vice-President.

                                                               Ben elected to the Board Seat.

                           Nominations – Andrew volunteers for Vice-President.

                                                      Ben volunteers for Board Seat.

                                                      Tom resigns his board seat, Clarke will finish his term.

                      

10.  Adjourn – Tom motions adjourn. Clarke seconds.

Respectfully submitted,

 Sue Bruno

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